Processing of data – The data received from parishioners that will consist only of their name, address, telephone number and email address will be held on the Parish Council computer system managed by the Clerk only and not shared with any other body or Members of the Parish Council. Parishioners have the right to amend their details at any time or remove them.
Information emails sent by the Clerk will be sent by “blind copy” in order to protect the parishioner’s email address.
Electronic data and correspondence will be held on the Parish Council “Outlook” system for 3 years unless it is of historical importance, whereby it will be held in the Parish Council archives.
Paper correspondence of historical importance including Planning Applications will be held in the Parish Council files for a period of 7 years.
The Electoral roll: Received from Dartford Borough Council on an annual basis is held on the Parish Council’s computer system and password protected. The information contained will only be viewed by the Clerk and the Chairman and only used for reference purposes.